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The World's First AI- Powered Beverage Profitability Operating System
See exactly where your profit is leaking across every latte, matcha, smoothie, and boba drink you sell — in real time.
Who’s Behind CaffexaOS?
Meet the operator who’s helped shape the coffee industry for 20+ years.
After years of watching cafés lose thousands each month to hidden milk waste, syrup overdosing, staffing inefficiencies, and underpriced drinks, Kelley realized what the industry was missing: a real-time, beverage-specific profitability system built for operators who don’t have time to be analysts.
CaffexaOS was created to solve the problems she has seen inside shops every single day—with an operator’s eye, not a software company’s guess.
Why it matters?
It’s built by someone who has lived in coffee shops, fixed their systems, mapped out their margins, and seen where they bleed money.
If you run a café, mobile coffee bar, boba shop, smoothie bar, or beverage-driven business, this platform was built for you—by someone who understands your world.
What beverage operators told us
Across dozens of conversations with café, tea, smoothie, and boba operators, the same problems came up again and again.
We can’t see where drink waste is happening until it’s too late.
Milk waste and syrup over-pours are killing our margins.
Our POS doesn’t explain why profit changes week to week.
Spreadsheets slow us down — we need real-time alerts.
Restaurant systems don’t understand drinks at all.
Restaurant Tools
Generic software was built for pizza shops and burger joints, not beverage operators.
Café Tools
Milk waste tracking. Syrup variance. Shot yield modeling. These are beverage problems.
CaffexaOS: The Beverage Profitability OS
Built by operators who lived the invisible profit leaks. Engineered specifically for beverage-driven concepts.
Every feature in CaffexaOS is built directly from these operator conversations.
Your POS knows what you sold. CaffexaOS knows what you earned.
If 70–90% of your revenue comes from drinks, your biggest losses don’t show up on your POS — they
show up in your drinks.
Over-steamed milk → $500–$1,800/month lost
Syrup over-pours → $380–$620/month lost
Inconsistent shot yield
Unrung modifiers
Smoothie ingredient spikes
Seasonal drink mispricing
Bar labor mismatches
What actually changes
The gap between blind operation and precision is enormous
Enterprise tools for independent operators
CaffexaOS delivers the same beverage intelligence that Starbucks and Dutch Bros use. Built specifically for operators who own the business, not the corporation.
The first OS built exclusively for beverage-first operators.
Enterprise intelligence that Starbucks and Dutch Bros use — now built for independents.
You get instant visibility into:
Restaurant systems assume food drives revenue and ingredients scale evenly.
Beverage businesses are different:
Your business behaves differently. Your tools must too
Daily clarity that changes behavior.
Each morning:
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Built by beverage operators — not software engineers.
“We built CaffexaOS because restaurants systems never understood beverage businesses.”
Only CaffexaOS sees what your business actually needs
What CaffexOS Will Do:
Track beverage cost & profit in real time
Detect waste before it drains your margins
Show which drinks make or lose money
Give AI-powered recommendations you can act on instantly
Bar-flow labor modeling
Bar-flow labor model
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Why CaffexaOS beats generic restaurant tools
Built for beverage-first operators. Accurate, real-time, drink-level intelligence no other system provides.
Future Vision
We’re building what operators asked for next.
Automated invoice OCR
AI drink optimization
Beverage demand forecasting
Advanced bar-flow labor AI
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Why Operators Have Joined the CaffexaOS Waitlist
Based on real cafe performance data, the average shop loses:
"Based on real-world POS and invoice data we analyzed, coffee shops are losing $800-$4200 per month in milk waste alone"
"Modeled syrup variance alerts saved an average of $300-$600 per month in preventable waste."
"8-15% weekly in labor overspend AND 20-35% of drinks are underpriced."
Built with operators, for operators
CaffexaOS is shaped by real conversations with beverage operators across the country.
Owners, managers, and bar leads helped validate the biggest margin leaks — milk waste, syrup over-pours, shot drift, unrung modifiers, and seasonal drink pricing mistakes.
We’re now opening early access for cafés who want to fix these problems before they hit the POS.